Academics and Registration
Q. My student lives outside of Illinois, can they attend your program?
A. Absolutely! If you can provide the proper transportation and authorize other family members to drop off and pick up your student, we would love to learn with you.
Q. What is the refund policy?
A. Full tuition refunds (less the non-refundable $50 registration fee) will be honored through April 1. Any cancellations after April 1 and through May 1 will receive a refund of 50% of the tuition. No refunds whatsoever will be granted after May 1. Requests for tuition refunds (less the $50 non-refundable registration fee) must be made in writing by sending an email to email@example.com. Please include the name and dates of the program and the participant’s name.
Q. My student is going to be picked up by someone else, how do I authorize that?
A. Please authorize the other driver on the Emergency Contact and Health Information questions during online registration. It’s also helpful to speak to your child’s group leader so they are aware that a different person may be picking up your child.
Q. My student has a friend or relative registered in the program, can you arrange for them to be in the same section?
A. Aurora-based programs typically consists of multiple groups/class sections. If you wish your child to be paired with ONE friend in the same group, the request must be made by both parties. No more than one mutual request will be honored (i.e. we will not group three students together). Programs typically have more than one section. This form can be filled out online by logging in to your ACTIVE.com account after completing registration, and is due on the Sunday 2 weeks before your program starts. IMSA reserves the right to separate friends if their pairing becomes a disruption.
Q. I’m interested in a financial scholarship for my student, how do I apply?
A. Limited financial-need-based scholarships are available for students. Scholarships are based on financial need. Therefore, we determine eligibility based on students who qualify for, or participate in, a free or reduced lunch program, or on the family total reported income on the most recent tax return. Scholarship applicants must also submit a teacher recommendation and complete an essay. You can apply for a scholarship by selecting the scholarship button for your desired program. All required scholarship forms must be uploaded to your online application for you to be considered for a scholarship. Please note scholarships are awarded on a rolling basis, so it benefits you to complete all required parts of the scholarship application as soon as possible.
Health and Other Questions
Q. My student has allergies or food concerns. How is that addressed?
A. All students must bring their own lunch to camp. If your child uses an EpiPen or inhaler, he or she must carry it with them during the day.
Q. What should I do if my student has health issues or concerns?
A. Tell us about your concerns on the Emergency Contact and Health Information Form that is completed during the registration process. We cannot allow students with acute contagious conditions to attend our programs, but students with conditions such as asthma or ADHD can attend enjoy our programs. We will have a trained first-aid professional on-site for our Aurora programs.
Q. How should I handle medication?
A. We do not administer prescription medications during day programs. If your child has a prescription that they need during the day, and it is not a narcotic, they must carry it and administer it themselves. If your child requires a narcotic prescription during the day, a parent/guardian will need to come to campus to administer this. If your child uses an epiPen or inhaler, they must carry this with them during the day.
Day to Day Procedures
Q. What should my student wear?
A. Students must wear closed-toed shoes that fully enclose the foot (sneakers, boots, etc.) for safety in a lab environment. Students should be able to tie back long hair. Please wear comfortable clothes that are appropriate for the weather – we do go outside! You may also want to bring a sweater or light jacket as the AC is stronger in some areas of the building you are in.
Q. What sort of items should my student bring to the program each day?
A. Nothing: all materials and equipment are provided. All participants will need to provide their own lunch. You will receive a pre-program email a week before your program begins with more specifics. Students change rooms frequently and it is easy to lose things or leave them behind.
Q. What is your policy on devices?
A. Our policy on devices is similar to many schools—they are not allowed out during the program day except at lunch (for all students) unless they are being used as part of a STEM activity. Teachers may confiscate phones if they are being used inappropriately.
Q. What should I expect on the first day of the program?
A. You will receive a detailed email with additional information before the start of the program (including information on pick up and drop-off), but for day programs be prepared to check in with program personnel and meet your students’ group leader on that first morning.
Q. I’d like to carpool with someone; can I have information on other participants in my area?
A. We cannot give out personal information about other participants. In the past, parents have introduced themselves to others to connect and form carpools.