IMSA Event Registration System Instructions - Illinois Mathematics and Science Academy

IMSA Event Registration System Instructions

Welcome to our new Registration System!

Welcome to our Event Registration System!

You will need to create a new username and password to utilize the system. Usernames and emails will be the same and must include @yahoo.com, @gmail.com, etc. The same username and password will be used for all IMSA Admissions events, registrations, and applications. This is why it is so important to begin your account correctly.

Accounts should be created AS THE PROSPECTIVE STUDENT. The email address you provide in this first step will become the username for your account. Please be sure this is the email address you want for the student to access the system. If the student is accepted, parent accounts are set up with the parent email addresses. This means that these email addresses must be different and be able to send and receive emails. 

While entering information, please keep in mind if you create a user account, this event registration information is becomes the information in the student user account and official documentation, should the student be accepted. For this reason, please be sure to not type in ALL CAPS or using special characters. 

New Users:

  1. Click Register in the top right of the event page.
  2. Go to the Register as Guest section on the right side of the page.
  3. Enter your information for First Name, Last Name, and Email.
  4. Select the checkbox to create a user account. 
    • You will use the same log-in information to access Admissions events and applications.
    • This is the only way you will be able to make adjustments to registrations without calling the Admissions Office.
    • In the future, you will be able to quickly add previous attendees to new events using prior information already entered in the past.
  5. If you do not select the box to create a user account:
    • On the registration page, there are two sides- one on the left lists how many tickets you have chosen. The names here are not editable.
    • On the right side is the registration form for an individual attendee. It will display the attendee name as “FONTEVA GUEST ATTENDEE x “. To change the name to your student/attendee names you will need to click that grey x.
    • You can start typing the attendee name, and a blue “+add tom” hyperlink will dropdown. Click on that hyperlink.
    • A popup window will open where you will type first, last, and email address for the attendee. Attendees should have unique email addresses.
    • This will not send you confirmation emails or marketing emails.
  6. Select the number of tickets you would like for the event. Each person attending the event will count as a “ticket”.
  7. Add to Cart will take you to the registration form.
    • On the registration page, there are two sides- one on the left lists how many tickets you have chosen. The names here are not editable.
    • On the right side is the registration form for an individual attendee. It will display the attendee name as “Account Name x “. To change the name to your student/attendee names you will need to click that grey x.
    • You can start typing the attendee name, and a blue “+add tom” hyperlink will dropdown. Click on that hyperlink.
    • A popup window will open where you will type first, last, and email address for the attendee. Attendees should have unique email addresses.
  8. Select Confirm Order in the middle of the screen.

Returning Users:

  1. If you need to edit an existing registration, select Login (or Manage Registration in the top right corner of any event page if you are already signed in).
  2. If you have already registered for an event using the new system, please enter your email address as your username.
  3. You will use the same login information to access Admissions events and applications.
  4. If you are having issues logging in as a returning user, it may be that when you registered initially, you signed in as a guest instead of creating an account. Admissions staff can easily create an account for you and send a password reset. Please call our office M – F 8:00am – 4:30pm at (630) 907-5028. 
  5. Select the number of tickets you would like for the event. Each person attending the event will count as a “ticket”.
  6. Add to Cart will take you to the registration form.
  7. There is a section to add student information. We use this information to determine eligibility for IMSA programs.
  8. Select Complete Order in the middle of the screen.