Coronavirus (COVID-19) Response

Advisory Information on Coronavirus

IMSA is actively monitoring the Coronavirus (COVID-19) outbreak. This page will provide updates on the Academy’s preparation and response measures.

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March 27, 2020

Dear Students and Parents,

Greetings!

March 26, 2020 began the start of a new journey for all of us at IMSA.  This journey will require all of us to exercise patience and flexibility.  As we embark on this journey, I want to let you know that we have and will continue to make adjustments to support students academically.

WEEK AT A GLANCE

A “week-at-a-glance” document for all courses will be available to all parents, students and staff.

Go to PowerSchool starting March 30 and look at School Bulletin to find the link to the document. The document will include:

  • Course information including synchronous meeting times
  • Upcoming assignments
  • Teacher office hours
  • Academic support information/updates

STRATEGIES

Ms. Amy Keck will continue to meet weekly with our Strategies Team.  For your information, the Strategies team includes:

  • College and Academic Counselors (Ms. Julia Husen, Mr. Dave McGovern, Ms. Kara Molenhouse, Ms. Sue Speulda)
  • School Counselors (Mr. Kevin Kusy and Ms. Keisha Rheams)
  • School Nurse (Ms. Angie Shoener, RN)
  • Writing Center Director & English Faculty (Ms. Erin Micklo)
  • PROMISE Program Director & Science Faculty (Dr. Anita White)
  • Academic Support Specialist and Education Plan Coordinator (Dr. Linda Hefferin)
  • Student Life Area Coordinator (Ms. Erin Ryan)

This team will work collaboratively to support all of our students during this time.

SUMMARY OF ACADEMIC SUPPORTS

Here is a summary of some of the academic support strategies for your reference.

  • Ms. Amy Keck will serve as a coordinator for academic concerns.  Students, parents and staff are welcome to reach out to her with concerns and she will coordinate support with the appropriate personnel.
  • Contact information for Ms. Amy Keck:
      • email akeck@imsa.edu
      • text 630-335-9421
      • call 630-335-9421 (Monday-Friday, 8:00 am – 4:30 pm)
    • Ms. Amy Keck will respond to you within one business day.
  • Dr. Linda Hefferin will reach out to all students with education plans to follow up on any adjustments to plans that might need to be made during this time.  If you have questions/concerns specific to education plans, please contact her at lhefferin@imsa.edu.
  • Dr. Anita White and Dr. Linda Hefferin are communicating with IMSA staff advocates and asking them to touch base with students who were previously assigned an advocate.  In addition, they will continue to assign staff as advocates for students when appropriate.
  • Ms. Erin Micklo sent information to all parents, staff and students about writing support prior to Spring Break.
    • Writing Center Tutors will continue to support peers remotely.
    • Ms. Erin Micklo is also available to support students who need writing support (email emicklo@imsa.edu).
  • Ms. Erin Ryan, Ms. Amy Keck and Dr. Linda Hefferin are continuing to coordinate and oversee peer tutors.
    • Peer Tutors will be available remotely.
      • One-on-one virtual tutoring
      • Subject-specific review sessions
      • Next week, students will receive an email from Ms. Amy Keck about serving as a peer tutor.
      • Current tutors will need to confirm they are able to continue serving in that role.
      • Students who were not previously tutors and find themselves able and willing to serve in that role are encouraged to step forward to be considered.
  • Virtual one-on-one sessions are welcomed with any of the support staff.
    • Students who previously met with Ms. Loos, Ms. Keck, Ms. Micklo, their CAC, or one of their teachers on a regular basis are strongly encouraged to continue to do so virtually.
  • Excel Students
    • Students who participated in the Excel Program are encouraged to work with Dr. Anita White for any academic support needs.
  • Math Support
    • Ms. Tina Loos, Instructional Program Assistant for mathematics, will be available to support students in Mathematical Investigations remotely.
    • Ms. Loos is available:
      • M-F, 6 hours/day of availability in varied blocks
      • Email cloos@imsa.edu to schedule a meeting.
  • Science Support
    • Mr. Dennsa Mohamed, Equity and Inclusion Program Development Associate, will be available to support students in SI Chemistry, Advanced Chemistry and all Biology classes remotely.
    • Email Mr. Dennsa Mohamed at dmohamed@imsa.edu to schedule a meeting.

Counseling Support

We encourage students to schedule a time to meet with our school counselors as we adapt to our new reality at IMSA.  Students can sign up for 1:1 meetings using the below link.

https://www.imsa.edu/student-life/counseling-services/

As we move forward, we will continue to monitor and adjust our academic support strategies to best serve our students.  We know that our students will be successful with the collective support of our entire IMSA community.  A special thank you to Ms. Amy Keck and all the members of our Strategies Team for their leadership in providing academic support for our students.  Feel free to reach out to me if you have any specific questions or concerns.

Thank you!

Ms. Diane Hinterlong

Assistant Principal


March 20, 2020 – Message from IMSA President

Good Afternoon,

Let me begin by saying that IMSA is committed to protecting our community and the community beyond our campus during this global health crisis, while also maintaining a robust educational program.  Nothing matters more to us than this: igniting and nurturing creative, ethical scientific minds that advance the human condition.

All of us are living with a new reality as a result of COVID-19. As a result, I am announcing that remote learning and working will continue through the rest of the academic year. Face-to-face instruction will be suspended for the Spring 2020 semester. I know this will be a shock to our seniors and to all of our students and families.

We will provide our families with more information on move-out days and times no later than Thursday, March 26, 2020. Decisions on spring activities including prom and graduation will be forthcoming.

This is the best information we have right now. We recognize that this information may be unexpected; but please know that we have made this decision with your best interest and our community’s in mind. Our dedicated staff, including faculty, are focusing on providing quality education and timely information to our families.

Thank you for partnering with us to help slow the spread of COVID-19 on our campus and the community at large. IMSA will continue to update the situation frequently on our COVID-19 webpage. Our goal is to be open and transparent, which we believe is essential to help stop the spread of the virus. This is a growing pandemic, and as we learn more about its impact on IMSA, we will continue to share with you.

Please follow CDC guidelines and instructions, including hand washing and social distancing. And stay inside as much as possible. We’re in this together. Stay well and stay safe.

Respectfully,

José M. Torres, Ph.D.
President


March 20, 2020

Dear IMSA students,

We hope you’re enjoying spring break and that you are staying healthy. We want to assure you that we are continuing to monitor the evolving health concerns related to COVID-19. We will provide communication to you and your parents weekly to keep you up to date on actions being taken and decisions being made.

As we prepare to return from the extended spring break and engage in remote learning beginning on Thursday, March 26, please review the attached Frequently Asked Questions for clarification on remote learning processes and expectations. This information will also be available on the Coronavirus page on the IMSA website.

While the remote learning experience is new for many of us, we are excited to engage in this new educational experience together. Please know that the IMSA faculty and staff are here to support you during this time.

Stay well,

Bob Hernandez, Principal and Chief Academic Officer
Katie Berger, Chief Student Affairs Officer


March 19, 2020

Dear IMSA Colleagues,

Earlier this week, I wrote specific email messages to the Faculty, RCs and Student Affairs, and the Center for Teaching and Learning, Innovation, and Inquiry. I want to share additional information in this message pertinent to those three groups, along with sending an email to the rest of my IMSA colleagues. As a result, some of you will have read some of what is in this email.

Saying that we are in an unprecedented time is an understatement. It’s also inaccurate.  Consider the following:

It began in the East. At least, that’s what the experts think. Maybe it came from animals. Maybe it was the Chinese. Maybe it was a curse from the gods.

One thing is certain: it radiated out east, west, north, and south, crossing borders, then oceans, as it overwhelmed the world. The only thing that spread faster than the contagion was the fear and the rumors. People panicked. Doctors were baffled. Government officials dawdled and failed. Travel was delayed or rerouted or aborted altogether. Festivals, gatherings, sporting events—all cancelled. The economy plunged. Bodies piled up.

The institutions of government proved very fragile indeed.

We’re talking, of course, about the Antonine Plague of 165 CE, a global pandemic with a mortality rate of between 2-3%, which began with flu-like symptoms until it escalated and became gruesome and painfully fatal. Millions were infected. Between 10 and 18 million people eventually died.

–(From Daily Stoic: Ancient Wisdom for Everyday Life, March 18, 2020; www.dailystoic.com)

While most of us are working remotely or still “enjoying” spring break, ironically, we are experiencing the same things in quarantine, isolation, in our homes with our families. Today, I wanted to share with you an update from Cabinet.

Cabinet and I have been meeting regularly to monitor the evolving COVID-19 situation and determine our responses to the ever-changing landscape.  We want to assure you that we will take all steps necessary to limit the impact this global health crisis will have on you as colleagues. We understand that remote working is an adjustment to IMSA, and many of us…but we are all in this together as we navigate this evolving course. We also want to encourage you to support your family and care for your own mental and physical health during this time.

  1. Updates as of 3/19/20.
  • I declared a State of Emergency for IMSA, which formally enacts the Emergency Operations Plan (EOP), including the establishment of an Emergency Management Team (EMT) and additional Command Staff positions.
  • Cabinet heads will be in weekly communication with their departments.
  • This FAQ addresses some common questions we have been receiving from colleagues.
  • If you are working remotely, please contact your immediate supervisor to discuss your 30 day remote work plan.
  • Cabinet and the Senior Leadership Team have been using Zoom, a remote conferencing service that combines video conferencing, online meetings, chat, and mobile collaboration. It’s a great way to connect during this isolation period. Download the client or app here so you can join meetings on your laptop or any mobile device.
  • Custodial staff will be on-site this week to spray and deep clean every space in the main academic building.
  • We posted signs on the main entrance indicating how the Academy will maintain a clean and disinfected state and how “essential” employees who need to be on-site during approved days can assist in the process.
  • We placed a copy of this form at every entrance to each room in the building as a reminder.  There will also be a bright orange posting on room entries that show the date these rooms were disinfected. We are asking everyone to sign-in/sign out at each room.
  • At the main entrance to the Academy (the only way in and out of the building), we will have a cart with disposable gloves.  These are to be used by anyone entering the building so that we can minimize any potential contamination of the entry handles/doors.
  • We expect 25+ staff/faculty at the Academy March 23 through March 25. We will disinfect all spaces in the Academy that have been used by anyone through that time.
  • Security will require every person entering the Academy to sign in and out as they enter and leave.
  1. Child Care. I imagine that those of you who have school-age children have an added challenge of what to do with your children homeschooling them while meeting your remote work responsibilities. Here’s a link that might be helpful. https://www.excelerateillinois.com/contact-us-menu. Let’s crowdsource this problem among our IMSA community to determine if, within IMSA, we have the wherewithal to help each other.

Here’s an article about how to talk to young children about the coronavirus.  https://nyti.ms/2J07Rur

  1. Quarantine. I don’t have a crystal ball that allows me to see how long this situation will last. I’m reading and watching many of the same materials you are. My gut tells me that this will last longer than we want or expect. Once we get through this crisis in the next several weeks, I believe we will need to begin to view this disruption as a new normal. The new normal might give us opportunities to envision a new day at IMSA where curriculum can be interdisciplinary, academic counseling virtual, student scaffolds universal, etc. I encourage all of you to engage via WhatsApp, zoom, and other video conferencing platforms to connect “face to face” with others.  We all need to connect.

We’re in this together. You are not alone. Let’s turn our mission statement on ourselves, and instead of thinking of our students when we read our mission statement, let’s consider how we can “ignite and nurture (our own) creative, ethical, scientific minds to advance (our) human condition.”

Finally, be assured that We’re doing our very best to support normal daily activities during this time of uncertainty. We’ll keep you updated with regular Cabinet messages and updates to  IMSA’s COVID-19 Response website as this global health situation evolves. But, we’re not perfect, you may contact me at jtorres@imsa.edu  with any comments, questions, or suggestions.

Together we can.


March 12, 2020

Dear IMSA Faculty,

I am writing to inform you that after your spring break, March 16-20, the IMSA campus will remain closed until Monday, April 13 at 6:00 am.  This includes suspending all campus activities and business travel from March 13-April 13. Beginning March 23, you will be required to work remotely from home.

This will be your timeline moving forward:  March 23-25 will be set aside for online class preparation.  If you need to film labs during this time, access materials on campus, or conduct planning meetings with another colleague, the main academic building will be accessible to you from 8:00 am – 3:00 pm.  Please let me know if you need access to campus for these purposes.  If accessing the building March 23-25, you must use the main east entrance and sign in and out with security at the front desk. If you need access to the main building after these dates, please contact me, so I can work with you. Please have all the plans for remote learning updated to the Google folders in the Faculty Google drive by Wednesday, March 25 at Noon. The plan must clearly articulate if the course is asynchronous, synchronous, a combination of the two, and what frequency. We will send a schedule to students once we have this information.  Remote teaching will start March 26 and take place through April 12.  Grades are still due by March 30.  Please, no exceptions.  Faculty is required to be back onsite full-time on April 13.  The building opens at 6:00 a.m. In person teaching will resume April 14.  However, the outbreak is evolving and this information may change rapidly as warranted.

Many individuals across campus have been planning to be prepared for this extraordinary situation. We have worked in consultation with our health partners, Rush Copley Medical and the Kane County Health Department, as well as state and national public health officials. Our goal is that you will be able to focus on your work, your wellness and your life, and we will provide the support and resources to protect you and our entire community.

We urge members of the IMSA community to heed prevention guidelines, including the practice of social distancing during this global outbreak.  Remain out of congregate settings, avoid mass gatherings and maintain a distance of approximately six feet from others when possible.   Also, as a reminder, if you travel to level 2 or 3 countries as outlined by the CDC, you will be required to self-isolate for 14 days upon your return. If you are traveling to other areas and their level increases to a 2 or 3 per the CDC, you will be required to self-isolate as well. This situation is fluid, and we will continue to monitor it closely.

If you follow the travel guidelines and are still exposed, please self-isolate for 14 days. In this situation, we will not require you to use sick/vacation time. If you have not followed travel guidelines and traveled to a level 2 or level 3 country and risk exposure to COVID-19, we will require you to self-isolate for 14 days, and you will need to use sick/vacation time.

As a reminder, all IMSA travel is canceled until further notice. If you have a specific question concerning your situation, please contact me.

Please continue to check your e-mail daily after 2:00 p.m. from my office and visit IMSA’s Coronavirus Response website for the most up-to-date information and communication as we move forward.

Be well,

Bob


March 12, 2020

Dear IMSA Students and Parents,

I am writing to inform you that after the Residence Halls close at 5:00 p.m. on Friday, March 13 and students enjoy their spring break, the IMSA campus will continue to be closed through extended weekend April 13. Spring break will be extended through March 25 and online classes will commence on Thursday, March 26 and will continue until the Halls reopen at 3:00 p.m. on Monday, April 13.  Additionally, we are cancelling all events during this closure period.  Students should stay at their permanent home. Onsite teaching is expected to resume April 14.  However, the outbreak is evolving and this information may change rapidly as warranted.

Students will not be permitted to return to campus during this closure period. Please prepare for this extended time away from campus by bringing home essential personal belongings and items necessary to complete coursework remotely. We will also be sending medication home with students when they depart campus. We will share more information about the remote learning format and expectations via email within the next week.

Many individuals across campus have been planning for several weeks to be prepared for this extraordinary situation. We have worked in consultation with our health partners, Rush Copley Medical and the Kane County Health Department, as well as state and national public health officials. Our goal is that you will be able to focus on your studies, your wellness and your life, and we will provide the support and resources to protect you and our entire community.

We urge you to heed prevention guidelines, including the practice of social distancing during this global outbreak.  Remain out of congregate settings, avoid mass gatherings and maintain a distance of approximately six feet from others when possible.  Also, as a reminder, if you travel to level 2 or 3 countries as outlined by the CDC, you will be required to self-isolate for 14 days upon your return. If you are traveling to other areas and their level increases to a 2 or 3 per the CDC, you will be required to self-isolate as well. This situation is fluid, and we will continue to monitor it closely.

It’s critical that everyone regularly checks their IMSA email. More specific information will be sent in the coming days and weeks that will require all to pay close attention and respond. Please take this simple step to support our community. Also, please continue to check IMSA’s Coronavirus Response website for the most up-to-date information and communication as we move forward.


March 12, 2020

Dear Residence Counselors,

I am writing to inform you that after the Residence Halls close at 5:00 p.m. on Friday, March 13 and students enjoy their spring break, the IMSA campus will continue to be closed through extended weekend April 13. Spring break will be extended through March 25 and online classes will commence on Thursday, March 26 and will continue until the Halls reopen at 3:00 p.m. on Monday, April 13.  Additionally, we are cancelling all events during this closure period.  Students, faculty and staff should stay at their permanent home. Onsite teaching is expected to resume April 14.  However, the outbreak is evolving and this information may change rapidly as warranted.

You and your family may remain in your home, the residence halls, but we are asking that you practice social distancing by not having visitors on campus between March 12 at 8:00 p.m. and April 13 at 6:00 am.  No food delivery shall be allowed into the building during this time.  Also, the main building will be closed during this time. We are working to address challenges that this may pose to you, including how you will receive your mail, and will provide updates as they become available.

Many individuals across campus have been planning for several weeks to be prepared for this extraordinary situation. We have worked in consultation with our health partners, Rush Copley Medical and the Kane County Health Department, as well as state and national public health officials. Our goal is that you will be able to focus on your wellness and your life, and we will provide the support and resources to protect you and our entire community.

We urge members of the IMSA community to heed prevention guidelines, including the practice of social distancing during this global outbreak.  Remain out of congregate settings, avoid mass gatherings and maintain a distance of approximately six feet from others when possible.   Also, as a reminder, if you travel to level 2 or 3 countries as outlined by the CDC, you will be required to self-isolate for 14 days upon your return. If you are traveling to other areas and their level increases to a 2 or 3 per the CDC, you will be required to self-isolate as well. This situation is fluid, and we will continue to monitor it closely.

If you follow the travel guidelines and are still exposed, please self-isolate for 14 days. In this situation, we will not require you to use sick/vacation time. If you have not followed travel guidelines and traveled to a level 2 or level 3 country and risk exposure to COVID-19, we will require you to self-isolate for 14 days, and you will need to use sick/vacation time.

The Coronavirus situation is evolving.  Please continue to check your e-mail and visit IMSA’s Coronavirus Response website for the most up-to-date information and communication as we move forward.


March 12, 2020

Dear Alumni,

As the world navigates a public health crisis, we are, of course, concerned as well about the health and safety of our students, staff, including faculty, and our communities at large.  We have been working in consultation with our health partners, Rush Copley Medical and the Kane County Health Department, as well as state and national public health officials.

Therefore, we are announcing to you that IMSA will close its main academic building on Friday, March 13 at 8:00 p.m. and reopen on Monday, April 13 at 6:00 a.m.  This includes suspending all campus activities and out of state business travel from March 13-April 13. The IMSA campus will be suspending face-to-face course instruction and will shift to online learning beginning March 26 through April 13. Students, faculty and staff will stay at their permanent homes until Monday, April 13.

We urge you, as special members of the IMSA community, to heed prevention guidelines, including the practice of social distancing during this global outbreak.  Remain out of congregated settings, avoid mass gatherings and maintain a distance of approximately six feet from others when possible.

The Coronavirus situation is evolving and this information may change rapidly as warranted.  Please visit IMSA’s Coronavirus Response website for the most up-to-date information and communication as we move forward.


March 12, 2020

Dear Colleagues,

As the world navigates a public health crisis, we are, of course, concerned as well about the health and safety of our students, staff, including faculty, and our communities at large.  Because of this concern, we believe it is imperative to prioritize each of you.  We have worked in consultation with our health partners, Rush Copley Medical and the Kane County Health Department, as well as state and national public health officials. Our goal is that you will be able to focus on your work, your wellness and your life.

Therefore, I am announcing to you that IMSA will close its main academic building on Friday, March 13 at 8:00 p.m. and reopen on Monday, April 13 at 6:00 a.m.  This includes suspending all campus activities and out of state business travel from March 13-April 13. The IMSA campus will be suspending face-to-face course instruction and will shift to online learning beginning March 26 through April 13. Students, faculty and staff will stay at their permanent homes until Monday, April 13.

You are expected to work during this closure, including checking your work voicemail throughout the workday.  Your supervisors will provide additional details regarding your duties. In the event your workload takes less than your regular work day, use “unscheduled closure” to complete your regular workday and work week. If you decide to not work (with supervisor permission) use vacation or sick time as appropriate. You must submit a weekly timesheet.

Supervisors will meet with their teams beginning on March 12 through March 13 to develop a work plan for their employees whose jobs are conducive to working remotely. Supervisors should send remote working plans to their Cabinet Member by March 17.

If you have been assigned a laptop computer, take it home and keep it during the closure (remember your charger), and any other files or documents you may need, so you are able to fulfill remote work arrangements.

All employees, including hourly employees, will be paid their regularly scheduled hours, except those employees using vacation or sick time.  No overtime will be permitted.  Essential employees will be notified by their Cabinet Members of the days they may be required to be on campus.

In light of the closure, the Employee Appreciation event at the Roundhouse on April 9 has been postponed.

We urge members of the IMSA community to heed prevention guidelines, including the practice of social distancing during this global outbreak.  Remain out of congregated settings, avoid mass gatherings and maintain a distance of approximately six feet from others when possible.   Also, as a reminder, if you travel to level 2 or 3 countries as outlined by the CDC, you will be required to self-isolate for 14 days upon your return. If you are traveling to other areas and their level increases to a 2 or 3 per the CDC, you will be required to self-isolate as well. This situation is fluid, and we will continue to monitor it closely.

If you follow personal travel guidelines and are still exposed, please self-isolate for 14 days. In this situation, we will not require you to use sick/vacation time. If you have not followed travel guidelines and traveled to a level 2 or level 3 country and risk exposure to COVID-19, we will require you to self-isolate for 14 days, but you will need to use sick/vacation time.

The Coronavirus situation is evolving and this information may change rapidly as warranted.  Please continue to check your e-mail, pay close attention to communication from your supervisor, and visit IMSA’s Coronavirus Response website for the most up-to-date information and communication as we move forward.

Thank you for your flexibility and commitment to the needs of the Academy during this unprecedented crisis.


March 10, 2020

Dear Students and Parents,

With the residence halls closing this Friday, March 13 at 5:00 p.m. for Spring Break, we wanted to provide you with updated information on the steps we are taking to limit visitors in the residence halls in response to Coronavirus (COVID-19) and detail the accommodations we are making for Spring Break check out.

  1. All visitors including parents must sign in and sign out in the resident counselor (RC) office any time they enter the residence hall. This includes during check out for Spring Break and could result in Spring Break check out taking a little longer than usual.
  2. Please limit the number of people entering the building to check out your student for Spring Break to one person.
  3. For Spring Break check out, we will allow students to sign out without a parent coming into the building if these steps are followed by the student and parent:
  4. Parent parks their vehicle outside of their student’s residence hall.
  5. Parent calls the RC office phone to inform the RCs that they have arrived to pick up their student.
  6. The RC will go through the standard check-out process with the student.
  7. The RC will come to the exterior door of the hall to ensure that your student is leaving with you. Please step out of your vehicle so the RC can verify your identity.
  8. If someone other than a parent is picking up your student, they will need to call the RC office to be let into the hall and present a form of identification for verification. The RCs will have that individual sign in and will check their identification before letting your student depart. Please remember to call either the Student Life Office or the RC Office to give permissions prior to Friday to make check-outs go as smooth as possible.

With these amended practices, you continue to be able to enter the hall to help your student move items or to use the restroom. However, you will need to sign in with an RC if that is the case.

We thank you in advance for your cooperation with this change as we continue to take active steps to keep our campus community safe and healthy during the COVID-19 outbreak. We will continue taking steps to limit possible exposure to COVID-19 on campus, including asking alumni to refrain from visiting campus at this time and moving large group meetings off site. Please look for additional communication by Friday, March 13 with more up to date information regarding the precautions IMSA is taking in response to COVID-19 and continue visiting our COVID-19 Response page on the IMSA website for the most up to date communication.


March 10, 2020

Dear Alumni,

Thank you for being such a valuable part of the IMSA fabric. We appreciate your support of the happenings on IMSA’s campus, unfortunately due to Coronavirus (COVID-19), IMSA is restricting access to the IMSA campus to all outside visitors from now until April 10, 2020.

This restriction follows a recommendation from our health partner, Rush Copley Medical Center, and is a precautionary measure to keep IMSA students, staff and faculty, safe and healthy in these uncertain times.There are no cases of Coronavirus at IMSA at this time and we are restricting all visitors to campus out of an abundance of caution.

While the timing of this restriction going into place is not ideal, this includes all Clash of the Halls activities including the Pep Rally scheduled for tomorrow evening (3/12). We appreciate your cooperation in adhering to this restriction.

Throughout this evolving situation, all updates and communication will be posted on the Coronavirus (COVID-19) page on the IMSA website. If there is an additional update specific to our Alumni, an email will be sent.

The point of contact established for communication about the Coronavirus (COVID-19) and the IMSA response is Ms. Katie Berger, Chief Student Affairs Officer.


March 10, 2020

Dear IMSA Colleagues,

Thank you to all who attended today’s town hall meeting. Included in this email, please find many of the updates shared today. Please also remember that you can find information communicated by IMSA as well as the CDC, IDPH, and the recommendations of our health partners, Rush Copley Medical Center and the Kane County Health Department, on the IMSA website.

If you have not submitted the form to indicate your travel plans during March, please do so today. Please note that all employees should complete this form, even if you do not have any travel plans. If your travel plans change, please alert your Cabinet supervisor. Reminder – if you travel to level 2 or 3 countries as outlined by the CDC, you will be required to self-isolate for 14 days upon your return. If you are traveling to other areas and their level increases to a 2 or 3 per the CDC, you will be required to self-isolate as well. This situation is fluid, and we will continue to monitor it closely.

If you follow the travel guidelines and are still exposed, please self-isolate for 14 days. In this situation, we will not require you to use sick/vacation time. If you have not followed travel guidelines and traveled to a level 2 or level 3 country and risk exposure to COVID-19, we will require you to self-isolate for 14 days, and you will need to use sick/vacation time.

Regardless of where your exposure occurred – if you or someone you know is experiencing symptoms, please have them isolate, put on a mask (if available), and contact the local health department for instructions on testing.

With the Governor of Illinois declaring a state of emergency yesterday and in conjunction with increased diagnoses in the State, Rush Copley is preparing for a surge in COVID-19. In preparation, IMSA is canceling off-campus travel for SIR and internships tomorrow (3/11). We are reviewing upcoming travel plans for all students and staff to determine any restrictions. We are creating plans for temporary or extended closures if the situation at IMSA changes. We will be more vigilant in tracking all visitors in the main building and the residence halls. We are also evaluating hosting (and attendance) at large gatherings from now until the end of the school year.

Next steps:

Please be diligent in washing your hands. Bring your computer and charger home with you daily. Be sure your co-workers have updated cell phone number and contact information and that you have downloaded the LiveSafe App. Remain flexible as this is an evolving situation, and we are working to keep IMSA students and staff, including faculty, safe and healthy in these uncertain times.

Many thanks for your continued cooperation and flexibility.


March 5, 2020

Dear IMSA Faculty and Staff,

On behalf of Dr. Torres, we are sending this communication to ensure IMSA faculty and staff are receiving timely updates regarding the coronavirus (COVID-19), which is a rapidly changing, global health issue. Based on the most recent guidance from the CDC and our health partners, Rush Copley Medical Center and the Kane County Health Department, IMSA is implementing the following measures to prevent the introduction and spread of COVID-19 into the IMSA community in light of the upcoming Spring Break travel season:

Faculty/Staff traveling out of state and/or out of country. IMSA is collecting travel information from faculty/staff traveling out of state and/or out of country. Faculty/staff are required to provide March 2020 travel plans via this link by end of day, Monday, March 9, 2020. For faculty/staff traveling out of the country, we strongly encourage you to continue to check the CDC travel website for entry and exit control measures and even quarantine measures with little notice.

Faculty/staff traveling to a CDC warning Level 2 or Level 3 country. To slow the spread of COVID-19 into the United States, the CDC has recommended avoiding nonessential travel to warning level 2 and 3 countries which currently include China, South Korea, Iran, Italy and Japan. IMSA is implementing precautions regarding faculty/staff who opt to travel to countries affected by COVID-19. Until further notice, faculty/staff who travel to a CDC warning level 2 or 3 country will be required to stay home for a period of 14 days from the time they left the area. If faculty/staff members must self-isolate due to potential exposure, they will be required to work remotely. If their job duties do not align with remote work, they should connect with their supervisor on what is required.

For the most current, up-to-date list of warning Level 2 and 3 countries, visit CDC’s Information for Travel.

We will continue to keep the IMSA community updated as additional information and guidance from health officials becomes available.


March 5, 2020

Dear Students and Parents,

The coronavirus (COVID-19) is a rapidly changing, global health issue. Based on the most recent guidance from the CDC and our health partners, Rush Copley Medical Center and the Kane County Health Department, IMSA is implementing the following measures to prevent the introduction and spread of COVID-19 into the IMSA community in light of the upcoming Spring Break travel season:

Students traveling out of state and/or out of country. IMSA is collecting travel information from students traveling out of state and/or out of country.  Beginning today, Thursday, March 5, 2020, students are required to provide March 2020 travel plans to their RC at 10 check.  We will follow up with anyone not present (i.e: off campus) tomorrow. For IMSA families traveling out of the country, we strongly encourage you to continue to check the CDC travel website for entry and exit control measures and even quarantine measures with little notice.

Students traveling to a CDC warning Level 2 or Level 3 country. To slow the spread of COVID-19 into the United States, the CDC has recommended avoiding nonessential travel to warning level 2 and 3 countries which currently include China, South Korea, Iran, Italy and Japan. IMSA is implementing precautions regarding students who are traveling to countries affected by COVID-19. Until further notice, students who travel to a CDC warning level 2 or 3 country will be required to stay home for a period of 14 days from the time they left the area. After returning to campus, students without symptoms will be permitted 14 days to make up coursework, with more time being allowed if a student does exhibit symptoms. For the most current, up-to-date list of warning Level 2 and 3 countries, visit CDC’s Information for Travel.

We will continue to keep the IMSA community updated as additional information and guidance from health officials becomes available. Please visit IMSA’s Coronavirus Response website for prevention tips, resources and communications.


March 3, 2020

Since December 2019, IMSA has been actively monitoring the novel Coronavirus (“COVID-19”) outbreak. We are staying up to date on the latest guidance from the Centers for Disease Control and Prevention (CDC) and continue to be proactive in implementing measures to keep our community safe.

At this time, there are still no confirmed cases of coronavirus at the IMSA.
IMSA Measures
  • IMSA continues to consult with its healthcare partners, Rush Copley and the Kane County Health Department, to monitor developments around the coronavirus and safeguard the health of our community.
  • IMSA maintenance crews have increased cleaning and disinfecting of hard and soft surfaces and restrooms in the main academic building and residence halls using a CDC recommended peroxide based solution.
  • On the recommendation of our health partners, we have reminded anyone who is ill or thinks they may be ill to stay home from class and from work and seek medical care, as necessary.
  • IMSA’s Leadership Team is coordinating campus resources, responses and communications.
  • We have sent several campus wide communications with updates and created this Coronavirus Response web page so that information is readily available.
We continue to urge all members of our community to practice preventative actions to help stop the spread of germs. Please look for further updates this week with regard to Spring Break travel advisories and IMSA response protocols.

January 31, 2020

The IMSA Administration and IMSA Health Office staff, in continued conversations with the Kane County Health Department (KCHD), are passing along the following recommendations that were confirmed today regarding the Novel Coronavirus (2019-nCoV) :

  • Incubation period is up to 14 days.
  • There is a quarantine for anyone traveling from Wuhan.
  • People are not to be excluded from school or events unless they are symptomatic.
  • If anyone has a fever they need to stay home and contact their health care provider.
  • The Center for Disease Control does not recommend using a mask.

The best way to prevent infection is to take precautions to avoid exposure to the virus, which are similar to the precautions you would take to avoid the flu. The following everyday action will help prevent the spread of respiratory viruses:

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze.
  • Clean and disinfect frequently touched objects and surfaces.

We will continue to monitor the situation and follow KCHD recommendations. If you have any further questions or concerns, please direct them to either Dr. Bob Hernandez (hernandi@imsa.edu) or Ms. Katie Berger (kberger@imsa.edu).