IMSA’s health and safety protocols match the current state of COVID-19 and the pandemic.
Our team will work within the State of Illinois, CDC, and American Camp Association recommendations to provide a COVID-Careful camp experience. We will keep registered families updated as to what our policies and expectations will be as we get closer to summer. Nothing is more important to us than the safety of our campers, guests, and staff.
Summer@IMSA encourages the highest standards of conduct, civility, and a sense of fair play, consistent with the student standards of behavior at IMSA. Students enrolled in Summer@IMSA are expected to be polite to their fellow campers, counselors, and other camp or school personnel, to follow all safety rules, and to respect the property of others and the school. Campers are not to leave the building alone and are expected to be with their assigned pod at all times. Summer@IMSA reserves the right, in its sole discretion, to deny any camper the opportunity to participate in camp if the student’s conduct or behavior is deemed unsatisfactory by the camp administration.
Students must wear closed-toed shoes that fully enclose their feet (sneakers, boots, etc.) for safety in a lab environment. Students should be able to tie back long hair. Please wear comfortable clothes that are appropriate for the weather – we go outside! You may also want to bring a sweater or light jacket as the AC is stronger in some areas of the building.
Health & Safety
We work within the State of Illinois, CDC, and American Camp Association recommendations to provide a COVID-Careful camp experience. We will keep registered families updated as to what our policies and expectations will be as we get closer to summer. Nothing is more important to us than the safety of our participants, guests, and staff.
For in-person programs, all materials and equipment are provided.
A cafeteria lunch is provided for all Aurora programs (as well as breakfast and dinner for residential programs). Students at non-Aurora sites need to bring their own lunch. Refrigeration is not available, so an insulated lunch box with an ice pack is highly recommended.
Phone and Device Policy
Our device policy is similar to many schools—they are not allowed during the program day except at lunch (for all students) and if a specific activity calls for their use. Program staff may confiscate phones if they are being used inappropriately.
State government policy prohibits discrimination based on race, sex, color, creed, religion, national origin, age and ancestry, sexual orientation, political affiliation, or disability. We will make reasonable accommodations for disabilities in accordance with the law.
Summer@IMSA programs are designed for independent learners who work well with others.
Please call us if you have any concerns about your child’s appropriateness for our programs.
Equity and Diversity
IMSA’s summer programs aim to provide a safe, welcoming, and supportive place for all students and their families. If that environment is compromised by a participant, staff, or volunteer, we will address the issue to the best of our abilities. In order to be inclusive and equitable as possible during our programs, we will work with our participants to ensure that diversity is valued and that participants receive the support they need. This might take the form of:
- Group agreements that emphasize treating people well in terms of our differences
- Using pronouns or preferred names that affirm someone’s self-perceived gender identity
- Normalizing appropriate exploration around these topics
Becoming an inclusive and equitable organization is a process, and we appreciate your understanding, support, and allyship in this effort.
Lost and Found
If you think an item of yours was left behind, ask your student's group leader or check the lost and found box. Please do not wait until the last day to start your search, as all unclaimed items will be donated or disposed of promptly after the final day of camp. We are not responsible for personal items left or lost at camp!
Late Pick-up Fee
We understand that unforeseen challenges may cause you to be late for the designated pick-up. Please realize this causes complications in the smooth running of the camp. Camp ends at 3:00 p.m. every day. IMSA provides a 15-minute grace period, after which our mandatory late pick-up fee process begins at 3:15 pm. Any parent/guardian picking up a child late will be assessed a mandatory fee of $15 for any pickup 15 minutes late and $5 per 5-minute increment thereafter (i.e., 15-19 min. late = $15, 20-24 min. late = $20, etc.) Late fees are due on the child’s next day of camp and can be paid by check to IMSA or cash.
All of IMSA’s programs are directed and supervised by IMSA staff. IMSA teachers, program coordinators, and curriculum specialists have bachelor's, master's, and even doctorate degrees in education, biology, museum education, chemistry, mathematics, and engineering, to name a few— and these diverse backgrounds help us create outstanding experiences for our campers. Members of IMSA’s SITE program teach portions of our programs in Aurora. SITE (Summer Internships for Tomorrow’s Educators) are exemplary college or graduate students interested in pursuing a career in STEM education. IMSA ALLIES students also serve as group leaders in all of our programs.
Registration, Payment, Cancellation, Refund, and Scholarship Policies
Early registration is advised. Because each program has limited capacity, registration is on a first-come, first-served basis. No camper/student with outstanding tuition will be allowed to participate in Summer@IMSA.
Registration remains open until two weeks before a program begins or when it fills. If programs fill, there will be a waiting list that you will be placed on in chronological order when you attempt to register. There is no cost to be placed on the waitlist. If spots open, or if we are able to open up an additional section of the program, we will contact whoever is next on the list.
IMSA uses the online ACTIVE platform for program registrations, applications, and scholarship applications. We suggest you check your ACTIVE login credentials before the registration opening.
- If you have an existing ACTIVE.com account associated with an email address you cannot access, please call customer support at 877.228.4881 for assistance.
- If you forget your password https://passport.active.com/forgot.
- To Change Your Current Password http://activesupport.force.com/usersupport/articles/en_US/Article/Change-Account-Password.
For select programs, there may be more than one section (classroom) for each program. IMSA will do its best to honor one mutual friend's request to pair two students in the same program section. Please note only one mutual friend request to be placed in the same class— the first one we receive–will be honored. No exceptions. Due to the small class size, we will not honor requests to put groups of 3 or more students together.
Participants must request each other for the request to be fulfilled. Requested parties must be registered for the same program (i.e., a participant in the 3-4 program cannot be grouped with a participant in the 5-6 program). The form must be completed again for multiple events/registrations. The form is due two weeks before the program starts. We cannot accommodate requests made after this date. Please note we reserve the right to separate friends if their pairing results in disruptive behavior. This form can be filled out online by logging in to your ACTIVE.com account after completing registration. This information will also be communicated in the confirmation email you will receive right after registering.
Please choose your programs carefully. The refund policies are as follows:
Day Programs: Full tuition refunds (less the non-refundable $50 registration fee for in-person programs) will be honored through April 15. Any cancellations after April 15 and through June 1 will receive a refund of 50% of the tuition (less the $50 non-refundable registration fee). Requests for tuition refunds (less the $50 non-refundable registration fee) must be written by email to firstname.lastname@example.org. Please include the program name and date, your child’s name, and your name. Phone call requests for refunds will not be accepted. No refund requests whatsoever will be granted after June 1. No refunds will be made to a camper/student who, for disciplinary reasons, is asked to leave Summer@IMSA. We do not issue credits for any days students may miss.
Residential Programs: Full tuition refunds (less the non-refundable $50 registration fee for in-person programs) will be honored through April 15. Any cancellations after April 15 and through May 15 will receive a refund of 50% of the tuition (less the $50 non-refundable registration fee). Requests for tuition refunds (less the $50 non-refundable registration fee) must be written by email to email@example.com. Please include the program name and date, your child’s name, and your name. Phone call requests for refunds will not be accepted. No refund requests whatsoever will be granted after May 15. No refunds will be made to a camper/student who, for disciplinary reasons, is asked to leave Summer@IMSA. We do not issue credits for any days students may miss.
If insufficient students register for a program, IMSA reserves the right to cancel that program. Participants will be notified, and a full refund will be given. If space allows, you may apply previously paid fees as credit toward another Summer@IMSA program.
A limited number of financial-need-based scholarships are available for all of our programs. Look for the “Apply for a Scholarship” button. Scholarships are awarded on a rolling basis, so it is to your advantage to complete all parts of the scholarship application in a timely manner.
For Aurora and Springfield programs (excluding Integrated Science - please see this page for specific details on this program), the student’s family must submit evidence of their financial need to qualify for a scholarship. If a family qualifies for SNAP or Free/Reduced lunch, they are eligible for an IMSA scholarship. If you do not have a document in your possession showing SNAP/Free/reduced lunch participation or have difficulty getting it from your school or IDHS, you may submit a screenshot showing eligibility. Alternatively, a 2021 or 2022 federal tax return showing proof of family income may be submitted. Please contact us at firstname.lastname@example.org if you have difficulty with this requirement.
For Metro East Day Programs, students can qualify for summer program scholarships either through military affiliation OR financial need. Please see this page for details.
Applying and qualifying for a scholarship does not guarantee you will receive a scholarship award, nor does it hold a spot for you in the programs since our scholarships are limited. Award recipients will be notified via email and must reply to the scholarship offer within the time period indicated in the email. WATCH YOUR EMAIL and CHECK YOUR SPAM FOLDER! Scholarship recipients must pay an administrative fee to confirm their attendance in our weeklong programs - $30 for day programs and $50 for residential programs.
You may either pay for program registration OR apply for a scholarship and await award notification. Your scholarship application will not be considered if you complete a paid registration.
Approximately a week before the start of each program, you will receive an email from us through ACTIVE.com, our registration system, with detailed information specific to your program. Please read this email carefully, as it will contain information about your child’s pod/cohort, pick-up and drop-off procedures, and other important details that may change from week to week.